Accountants Assistant

November 23, 2017

This is a role under the supervision of the Accountant

The main aims of the role are;

  • Assisting accounting officials/senior management in the maintenance, reporting and management of the company’s finances.
  • Provide administrative support to the Accountant and the Credit Controller

General Office Support:

  • Assist the Accountant with record retention requirements.
  • Maintain Fixed Asset Register.
  • Assist on ad hoc reports and projects as required.
  • Posts financial data to appropriate accounts in the accounting system, according to instructions.
  • Completing financial reports assigned to him / her on a regular basis.
  • Files and/or removes records and reports.
  • Performs related work as assigned.
  • Manage office petty cash.

Accounts Payable:

  • Process client invoices, in a timely manner and verifying accuracy.
  • Confirm values of invoice against Purchase orders and Goods Received Notes as appropriate.
  • Resolve any issues with suppliers
  • Prepare cheques
  • Prepare and maintain pre-authorize payments monthly or as required.
  • Prepare all Accounts Payable sub-ledger journals for posting to General Ledger monthly.
  • Reconcile Accounts Payable sub-ledger to General Ledger monthly.
  • Enter and reconcile cheques cashed to accounting software monthly.
  • Process employee reimbursements for payment processing purposes.

Accounts Receivable

  • Respond to Sales inquiries as required.
  • Process all customer or miscellaneous payments daily or as required to sub-ledger.
  • Maintain and distribute accurate listing of overdue accounts and suspensions in accordance with Credit limits.
  • Prepare accounting adjustment forms where required.
  • Reconcile Accounts Receivable sub-ledger to General Ledger monthly.

General Ledger:

  • Assist the Accountant with monthly general ledger reconciliations as required.
  • Assist with annual budget preparation as required.

Stock

  • Monitor stock level per the accounting system and reconcile to actual stock counts on a monthly basis
  • Together with the Stores Supervisor, identify and explain reasons for variances
  • Adjust accounting system to ensure accurate reflection of physical stock levels

Key skills and Competences

  • A university degree in a business related field (Bachelor of Commerce – Finance or Accounting option), CPA – 3
  • Basic understanding of accountancy and book-keeping
  • Strong attention to detail
  • Outgoing and confident personality who is able to operate at all levels.
  • A self-starter who is proactive and can set and achieve goals
  • A team player with a flexible approach and a willingness to learn
  • Ability to work with under minimal supervision
  • Excellent communication and presentation skills
  • Competent IT skills
  • Knowledge of sage will be an added advantage

Method of Application

Applicants should email CVs to hr@pamojalife.co.ke

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